February 12th, 2025 Minutes

Meeting called to order at 8:07 PM

 

Clubs present-all

Officers present-Treasurer, Trails Coordinator, Secretary

The January meeting minutes were read and approved.

Treasurer’s Report-Read and approved, subject to audit

New bills-$57.62 to Jim for trophies

$9.24 to Rosie for copy paper

Motion was made to pay bills, motion approved.

We should be receiving our first benchmark payment in the next few days.

The DNR is considering cancelling our third and fourth benchmark payments, due to lack of new and renewal registrations for the second straight year. This equals about 13% of our total grant.

Rosie thinks we may be going back to a performance-based grant system, where we are paid for what we do, I.E. trail signage, maintenance, per time grooming, etc.

Old Business

Discussion was held on possibly removing one tractor from our liability insurance and not using it for the rest of the season. What would the cost savings be? What if we got a major snowfall-what would the reinstatement cost be?

Farmington’s fuel barrel has not been updated yet.

A suggestion was made that Dakota Trails reach out to Sno Barons for grant money to pay for fuel barrel or roller, or other future projects.

A suggestion was made about looking into grants from Ski-Doo and Polaris as well.

New Business

Discussion was held on selling POI ads on Ride Command to our map advertisers.

Discussion was held regarding printing new maps next year.

A suggestion was made to pick up leftover maps from advertisers at the end of the season to see how many we have left next fall.

Scott Gronquist asked for the print files for the map. He said that he can print them at his work for a lower cost.

Discussion was had regarding appreciation dinner. Do we have one if we don’t have the map ad money?

A motion was made to table the appreciation dinner-motion was approved.

Discussion was held concerning Marc’s passing and that we now only have one authorized check signer. Wayne offered to fill out the bank paperwork to temporarily be an authorized signer until Zac returns and can get his paperwork completed.

Nominations were held for officers.

    President - Zac Tessier

   Vice-President - Jay Frandrup

   Treasurer - Jerry Schaak

   Secretary - Scott Gronquist

   Trails Coordinator-Dan Beissel

No additional nominations. Motion to close nominations was made and approved.

Meeting adjourned at 9:12 PM

Next meeting is March 12th at 8:00PM at the House of Coates